1. MEMBERSHIP OF THE AREA COUNCIL

  1. The member Churches of the Area Council shall be entitled to representation in the Area Council on the following basis:

  1. 1 two delegates for each 200,000 members or a fraction thereof, and one additional delegate for each 200,000 members or a fraction thereof thereafter provided that

1.2 no member church shall exceed 6 delegates.

  1. 3 It is recommended that the delegates be selected on the following basis:

1.3.1 Where a church sends two or more delegates, at least one-half shall be laypersons.

1.3.2 Where a church sends two delegates, at least one shall be a woman.

1.3.3 Where a church sends three or more delegates, at least one-third shall be women.

1.3.4 Where a church sends three or more delegates, at least one delegate shall be under thirty years of age.

1.4 that the Steering Committee ensure that there be 3 youth delegates from member churches under 150,000. Two of these persons shall be from the Caribbean, of whom one shall be a woman and the other may be either a man or woman; and one persons shall be from North America, alternating between a man and a woman delegate.

2. Delegates to the Area Council shall be selected by or under the authority of the supreme judicatory of each member Church, in such manner as that Church ordinarily employs for selecting representatives to the General Council of the WCRC or to other international or national interchurch bodies.

  1. 1 It is recommended that member Churches appoint delegates for two two-year term as a minimum with the option of reappointment;

2.2 It is recommended that member Churches shall ensure that among their delegation there be a WCRC delegate to enable continuity with WCRC.

3. The member Churches of the Area may send additional persons to meetings of the Area Council as visitors. Such visitors may participate in the discussions of the area Council and of its committees, but shall not have the right to vote or to propose motions. The member Churches shall be responsible for the expenses of such visitors.

4. WCRC Executive Committee may name one of its members, who is resident within the boundaries of the Area, to be a corresponding delegate to the Area Council. Such corresponding member may participate in the discussions of the Area Council and of its committees, but shall not have the right to vote or to propose motions.

5. Reformed Churches which are not members of the Area Council may be invited to send representatives to meetings of the Area Council as observers. Such observers may participate in the discussions of the Area Council and of its committees, but shall not have the right to vote or to propose motions except as provided in By-Law IV (2). The non-member Churches shall ordinarily be responsible for the expenses of such observers.

  1. STEERING COMMITTEE

  1. The Steering Committee’s purpose is to:

 1.1. Co-ordinate plans for the CANAAC gatherings.

 1.2. Ensure programmes, policies, priorities and directives are flowing properly between CANAAC meetings/gatherings.

 1.3. Liaise with WCRC’s Executive Committee between General Councils.

 1.4. Ensure that WCRC policies, priorities and directions are enacted.

 1.5. Create and monitor working groups for various tasks or issues to be studied (as identified by WCRC and/or CANAAC).

 1.6. Enhance the flow of information amongst member churches, WCRC and CANAAC.

 1.7. Undertake budget and financial responsibilities of CANAAC.

 1.8. Report to CANAAC gatherings and member churches on a regular basis.

  1. The Steering Committee membership will:

 2.1. Consist of 6-12 members.

     2.1.1 a member who is the convenor and who is one of the signing officers;
     2.1.2 a member who is the deputy convenor, and who is one of the signing officers;
     2.1.3 a member of the WCRC Executive Committee responsible to liaise with WCRC;
     2.1.4 members shall be responsible to monitor and coordinate Area Council policies and programmes related to the various Program/Policy Sections of each preceding General Council.
 2.2. Be elected and appointed at each CANAAC meeting/gathering.

 2.3. Ensure flexibility/representation of the member churches, regions within CANAAC, gender balance, lay/ordained balance, and expertise.

 2.4 Fill vacancies in consultation with the member church from which the appointee serves.